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Paying renewals

When Accounts Payable receives an invoice or renewal notice that does not refer to an official University order number, the  invoice or renewal notice must be authorised by the financial unit involved.

Accounts Payable sends the invoice or renewal notice to the financial unit.

The financial unit does one of the following:

  • Advises Accounts Payable of any existing purchase order number
  • Completes a Non-order Payment Request or apply the goods and services stamp
  • Notifies Accounts Payable that the financial unit does not wish to renew the licence or pay the invoice with a suitable of explanation.

The financial unit retains a copy for its records and returns the originals to the Accounts Payable section for processing.

Similarly, if a financial unit receives an invoice or renewal notice directly, it follows the procedure described above.


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