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Office of FINANCIAL SERVICES

Cash registers

Within the University, only the Cashier's Office uses cash registers.

Daily record verification

A record of daily machine totals, receipt number sequence, and bank deposits is kept by the cashier. The record is signed by the cashier. The accuracy of this record is verified by independent officers who countersign each record and maintain a Register of Records.

Cancelled receipts

All cancelled receipts are noted on the daily record by the cashier and in the Register of Records by an independent officer. The reason for cancellation and reference to the correct receipt are also noted on the daily record and are countersigned as part of the independent officer's check.

All cancelled receipts are held for inspection by internal or external auditors.

Maintenance adjustments

Any variations in the readings arising from the mechanical adjustment of any cash register must be certified in writing by the firm responsible.

 

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