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Office of FINANCIAL SERVICES

Tax invoices

Elements Of A Tax Invoice

An invoice is a document notifying an obligation to make a payment, whereas a tax invoice is a document that contains the information about a taxable supply required by the GST Act. There are three types of tax invoices depending on whether:

  1. the total amount on the tax invoice is $1,000 or more
  2. the total amount on the tax invoice is less than $1,000 OR
  3. it is issued as a recipient created tax invoice (RCTI)

1. Tax invoices for $1,000 or more must show

  • The ABN of the entity issuing it
  • The words 'tax invoice' stated prominently
  • Date of issue of the tax invoice
  • Name of the supplier
  • Name of the recipient
  • Address or ABN of the recipient
  • Description of each thing supplied, including the quantity of the goods supplied or the extent of the services supplied
  • Clearly identify each taxable supply
  • The GST inclusive price of the taxable supply.
  • When the GST payable is 1/11 of the total price, a statement along the lines of "the total price includes GST" or the total amount of GST
  • When the GST payable is less than 1/11 of the total price, the invoice must show the amount payable (excluding GST) and the total amount of GST

If using inclusive pricing (i.e. tax invoice does not show GST component of price), the words 'The total price includes GST for this supply' must be shown.

If showing GST component of the taxable supplies, the tax invoice must show the amount (excluding GST) payable for a taxable supply and the amount of GST payable on the taxable supply.

In addition to the above, if the tax invoice has both taxable and non-taxable supplies (mixed supplies), the tax invoice must identify each taxable supply and show the GST exclusive amount of the supply, the amount of GST payable in relation to taxable supplies, and the total amount payable for the supply.

2. Tax invoices below $1,000 must show

  • The ABN of the entity issuing it
  • The GST inclusive price of the taxable supply.
  • The words 'tax invoice' stated prominently
  • Date of issue of the tax invoice
  • Name of supplier
  • Brief description of each thing supplied
  • When the GST payable is 1/11 of the total price, a statement along the lines of "the total price includes GST" or the total amount of GST
  • When the GST payable is less than 1/11 of the total price, the invoice must show the amount payable (excluding GST) and the total amount of GST

3. Recipient Created Tax Invoices must show (in addition to above requirements):

  • The words 'recipient created tax invoice' stated prominently
  • ABN of the supplier and ABN of the recipient

Documents of offer modified to be a Tax Invoice

A tax invoice can be in an electronic form. Documents of offer such as insurance renewal form, subscription to magazine or registration form for conference are treated by the Tax Commissioner as tax invoices if it includes all the above information required by GST law as in (1) and (2) above and the following statement or similar statement:

This document will be a tax invoice for GST when you make a payment

Tax Invoices for GST paid on expenses incurred by the University

Input tax credit may only be claimed from ATO when the University holds a valid tax invoice. Exceptions are when the GST inclusive amount of the taxable supplies is $82.50 or less.

Tax Invoices for taxable supplies provided by the University

Whenever the University provides a taxable supply above $82.50 GST inclusive, the University must provide a tax invoice to enable the recipient of the supply to claim input tax credit. Occasionally after the University has issued a tax invoice, the recipient of the supply may request another copy if the original was lost or destroyed. The copy of the tax invoice must be marked 'copy' or 'duplicate' to enable easy identification of that document.

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