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Office of FINANCIAL SERVICES

Disposal of motor vehicles

The Purchasing section disposes of University motor vehicles when they are no longer required. Disposals are arranged through the Government auctioneer or, occasionally, by trade-in.

The disposal of a motor vehicle often follows on from the purchase of a new vehicle.

ATO requirements

Motor vehicles are not to be disposed of until they are at least two years old or have travelled 40,000 km (whichever occurs first). Where assets are purchased sales tax exempt, they are required to be kept for the statutory period of 2 years (or 40,000 kilometres in the case of motor vehicles). Disposal prior to the end of the statutory period requires Australian Tax Office approval in each case.

Vehicles to be auctioned

To arrange the auction of your vehicle:

  • Contact the Purchasing section for information
  • Send a memo to Purchasing requesting that they arrange disposal of the vehicle and indicating:
  • Expected reserve price
  • University account name and code into which proceeds should be credited
  • Obtain a Vehicle Inspection Report (Pink Slip) which indicates whether or not the vehicle is roadworthy. The Manager, Financial Accounting, x7207, can supply you with a copy of the registration papers if you need it to obtain your Vehicle Inspection Report.
  • Deliver the vehicle at the agreed time to the University Central Store.
  • If a vehicle is to be auctioned, it is recommended that:
  • Any minor repairs be made prior to sale
  • Any items that are required for the replacement vehicle be removed or transferred to the new vehicle. This includes radio wiring and leads, driving lights, bull bars and  tow bars.
  • Cracked or broken windscreens or windows be replaced. The University insurance policy covers these replacements; claims can be made through the Insurance section x7206.
  • The vehicle be delivered in a neat and tidy condition.

Vehicles to be traded in

If a vehicle is to be traded in:

  • Obtain two written quotes from prospective suppliers. These should be fixed price quotations for the period required to supply a replacement vehicle.
  • Obtain a Vehicle Inspection Report (Pink Slip) which indicates whether or not the vehicle is roadworthy. The Manager, Financial Accounting, x7207, can supply you with a copy of the registration papers if you need it to obtain your Vehicle Inspection Report.

Forward the documents to the Purchasing section for consideration.

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